Analyze Pay Requisitions with AI
Verify contractor payment requests and catch overbilling before you approve.
Upload any pay requisition for instant AI-powered analysis. Our tool extracts billing data, identifies potential issues, and generates specific questions and negotiation points. Built by project controls professionals who have managed $1B+ in capital programs across infrastructure, energy, life sciences, and more.
Invoice Analyzer
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Invite-only access. Your documents are processed securely and never used to train AI models.
How does the analyzer work?
Upload your document
Drop any invoice, pay app, or AIA form (PDF format, up to 10MB)
Answer 3 quick questions
Tell us about your role, budget, and what you need from the analysis
Get actionable insights
Receive vendor questions, negotiation points, and budget context instantly
Pay requisition review for capital programs
On capital programs ranging from $100M to $2B+, pay requisitions are the primary mechanism for contractor payment. Each requisition must be carefully reviewed to ensure you're only paying for work actually completed and materials actually delivered.
The challenge is scale: a large capital program may have dozens of contractors, each submitting monthly pay requisitions. Multiply that by a multi-year project timeline, and you're looking at thousands of requisitions that need review.
Why automated pay requisition review matters
Traditional pay requisition review is manual, fragmented, and reactive:
- Project controls teams spend hours per requisition on data verification
- Reviews happen at the end of the billing cycle when time pressure is highest
- Issues are often discovered after payment has already been made
- Documentation for audits is scattered across emails and spreadsheets
folio's AI-powered approach changes this equation:
- Instant data extraction and analysis in minutes, not hours
- Proactive identification of potential issues before payment approval
- Complete audit trail for every requisition reviewed
- Consistent review process across all contractors and requisitions
Frequently asked questions
What is a pay requisition?
A pay requisition (payment requisition or payment request) is a formal document from a contractor requesting payment for completed work on a construction or capital project. It includes a breakdown of completed work, delivered materials, and the requested payment amount.
What is the difference between a pay requisition and a pay app?
Pay requisition and pay application (pay app) are often used interchangeably in construction. Both refer to formal payment requests from contractors. Some organizations use "pay requisition" internally and "pay application" for contractor billing, but the review process is the same.
How does the pay requisition analyzer work?
Upload your pay requisition PDF and answer project context questions. Our AI extracts all data—line items, quantities, prices, totals—and evaluates the requisition to generate insights: questions for the contractor, negotiation points, and budget impact analysis.
What insights do I receive from the analysis?
You receive: (1) Vendor Questions - specific queries about line items and billing, (2) Negotiation Leverage - points for payment negotiation or charge disputes, and (3) Budget Context - how the requisition impacts your project budget and burn rate.
How accurate is the pay requisition analysis?
Our AI is trained on construction billing patterns. It catches mathematical errors, identifies front-loaded billing, and flags anomalies for investigation. Use it as thorough first-pass analysis that augments professional judgment.
Can I analyze requisitions from multiple vendors?
Yes. Analyze pay requisitions from any contractor on your project. Each analysis is independent, allowing you to review different vendors separately and compare billing patterns across your contractor base.
How long does analysis take?
Analysis typically completes in 30-60 seconds. Upload your PDF, answer a few questions, and receive comprehensive analysis almost immediately—compared to the 2-4 hours manual review typically requires.
What should I check when reviewing a pay requisition?
Key verification: (1) Work matches actual completion, (2) Quantities are accurate and documented, (3) Prices match contract terms, (4) Materials are delivered and stored, (5) Retainage is correct, (6) Change orders are documented, (7) Calculations are accurate.
How long does pay requisition review typically take?
Manual review takes 2-4 hours per requisition on complex projects, requiring cross-referencing documents and verifying calculations. folio's AI completes initial analysis in minutes, letting you focus on investigating flagged issues.
What is front-loaded billing in pay requisitions?
Front-loaded billing shows disproportionately high completion percentages on early work items—like billing 80% complete when actual progress is 50%. This improves contractor cash flow but transfers risk to owners. Our AI flags these patterns.
How do I handle billing discrepancies?
Document specific discrepancies with evidence, reference contract terms, and communicate clearly with contractors. Our analysis provides specific questions and talking points for productive conversations about billing concerns.
What is retainage on pay requisitions?
Retainage is a percentage (typically 5-10%) withheld from each payment until project completion. Proper calculation is critical—errors cause overpayment or closeout disputes. Our AI verifies retainage calculations automatically.
How often should pay requisitions be reviewed?
Every requisition should be reviewed before payment approval—typically monthly. Consistent review prevents error compounding and establishes clear contractor expectations. Our tool makes each review faster and more thorough.
Is the Pay Requisition Analyzer free?
Yes. New users receive $50 in free credits (approximately 12 analyses). No signup or credit card required. Upload your requisition and get instant analysis.
How many requisitions can I analyze for free?
Your $50 in free credits covers approximately 12 analyses. Each analysis costs approximately $4 in credits, covering the AI processing for comprehensive requisition review.
What happens after free credits are used?
Request full access for continued use. Our team reviews requests and works with you on appropriate access, including enterprise options for teams with high-volume needs.
Is my pay requisition data secure?
Yes. Documents are processed with enterprise-grade encryption and not stored permanently. Your financial data is never shared with third parties or used for AI training.
Can I use this for government or life sciences projects?
Yes. The analyzer supports capital projects across all sectors: government infrastructure, life sciences facilities, data centers, energy, and commercial construction. It maintains audit traceability for compliance requirements in regulated industries.
Do you store my uploaded documents?
Documents are processed in real-time and not stored permanently. Analysis results can be saved or printed for records, but original documents are not retained on our servers.
Who built this tool?
folio was built by project controls professionals who managed $1B+ in capital programs across infrastructure, energy, life sciences, and commercial construction. We built the tool we wished we had.
How is this different from manual requisition review?
Manual review requires hours checking line items, verifying calculations, and comparing against contracts. Our AI completes analysis in minutes, catching errors humans miss while freeing your team for decision-making.
Can this replace my project controls team?
No—it augments your team. folio handles time-consuming data extraction and calculation verification. Your team focuses on investigating flagged issues, exercising judgment, and managing contractor relationships.
How does this compare to construction PM software?
PM software tracks projects and routes documents for approval. folio specifically analyzes billing content—extracting data, verifying calculations, identifying anomalies. They serve complementary purposes.
Can I export the analysis results?
Yes. Analysis results can be printed or saved as PDF reports. Enterprise users have additional export options for integration with project management and accounting systems.
Does folio integrate with my existing systems?
The free tool is standalone. Enterprise integrations with major construction and accounting platforms are available. Contact us to discuss your specific requirements.
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